I have been muttering about “approaching planner fail” for a while, coming to the conclusion that:
a) I was being distracted by a colour clash in the diary
(cream and purple not working so well)
b) I wasn’t using Miss Aston properly
c) I was being distracted by Mr Holborn
I finally decided that I would use Miss Aston until 31st
May and then switch to Mr Holborn. So, with only a week to go, am I impatient
to make the switch??
Er… no.
I know, fickle female and all, but, I made one smallish
change to Miss Aston and as a result, things are working again. What did I do??
I made a new diary for myself and printed it on white paper and
stopped using the 2DPP I had made myself.
Okay, I realise that might not have enough detail for some
of you, so here’s a compare and contrast of the Old System and the New System:
Old System:
A list of projects, broken down into ‘Next actions’.
A list of other (non-project based) to-do on a giant,
largely unsorted list in front of the project sheets.
A year of monthly goals sheets
A few months of weekly goals sheets
Almost a year of WO2P
A week of 2DPP
In my weekly review, I would (along with reviewing and
reflecting on the past week):
1) take out the used 2PPD sheets and file or bin them
2) add a new week’s worth of 2PPD sheets
3) transfer scheduled things from the WO2P to the 2DPP
4) add things from the next action lists/monthly goals sheets
to my weekly goals sheet
Each morning I was at home (rather than at work), I would
plan what I was doing in the day, moving things from the weekly list onto the 2DPP
sheet into timed slots. If I thought I would have time, I would also schedule
other things to clear off my giant to-do list.
Advantages of this system:
I knew what I was supposed to be doing all the time.
Lots of things got done.
Disadvantages of this system:
Miss Aston was a little plump.
I felt like my free time wasn’t really free, but planned to
death.
Although I liked my home-designed 2DPP sheets and WO2P
sheets, I hated the colour paper I was using. I also couldn’t work out how to orientate the 2DPP – time and tasks facing each other (making a
day span two separate sheets in the filofax) or a single page covering a day
(times on one side, tasks on the other). I liked to have them facing one
another, but then didn’t like the fact that a day was split over different
sheets of paper.
[in my personal size filofax this isn’t a problem as I use
DPP not 2DPP but in the personal, that was too small]
My new system has such
a small tweak, yet has moved me from being close to planner fail to now being
happy with my set-up. I adapted the Advanced TM week to view for pocket size
from the Philofaxy
site, to halve the number of tasks and add in a Coming Up section (although the Coming Up is hand-written in the picture below, it's now been incorporated into the file!). Incidentally, my life really isn't this empty - I just chose empty weeks to photograph, so I didn't have to pixilate sensitive/private stuff!
Click on any picture to enlarge.
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| New diary format - amended TM from Philofaxy. |
 |
| Old WO2P diary - cream-coloured paper clash! |
 |
| Old 2PPD |
New system:
Projects to next action sheets (as before)
To-do sheets (as before)
A year of monthly goals sheets (as before)
WO1P diary + To-do (home-made)
Scraps of paper to ‘plan’ the day
In my weekly review, I (along with reviewing and reflecting
on the past week):
1) transfer scheduled things from the next action lists/monthly
goals sheets to the to-do sheet facing my WO1P
Each morning I was at home (rather than at work), I would look
at the list and (if I felt like I needed to) use a bit of scrap paper to plan
out what/when. I guess I could use a DPP for this and not have the 2PPD issue I
have. On many days, I just left my filofax open in a visible place and ticked
things off as I did them.
Advantages of this system:
My weekly planning takes less time
I’m not transcribing things as many times
I like the paper I have my diary on
Stuff is getting done but I’m not feeling so ‘planned to
death’
I can fit the whole year of WO1P + to-do in, and Miss Aston
looks positively sylph-like
Disadvantages of this system:
Haven’t come across any yet… ☺
Now, I have to say, the ‘task into time slot’ method works
brilliantly when I’m at work and also when I have lots of specific-timed things
at home, but at the moment, days off work are fairly empty, especially now that
I have stopped training for a half-marathon! Consequently, I have a list of
stuff that needs doing in a week relating to projects plus other things that need
doing that week. Generally, there’s no specific date these need doing (never mind a specific time) but if there is, I make a note of it.
Then on each day I’m at home, I check for appointments/specific-timed
things (usually none), check what still needs doing on my weekly list and if
anything else has cropped up and just do the tasks!
It’s made me realise that if/when I move back into the
personal size, then the best thing for me is an enhanced TM Week per View (as
per Philofaxy!).
Which of course, has the added bonus of being free and easy to print at home on
whatever colour paper I like!
Has anyone else found that a small tweak to their set-up has
made a huge difference? What was it?
